Sarbanes-Oxley regulations – and other government requirements – are imposing a whole new meaning to best-practice records management. What about your systems for managing accounts of day-to-day activities? Or ensuring contract compliance? Can your information processes survive an exacting audit? Do they give you controls you need to satisfy government mandates?

Pyramid’s Contract Compliance and Audit Control services help ensure you meet every government requirement for record retention, access, and security. Even better, you can give authorized employees access to any and all business records, virtually immediately, from anywhere in the world.

A complete records management system
Now you can rely on a rules-based system to give you precision and peace of mind. With our Pyramid solution:

• Object rules control the storage and disposition of the records. This makes it a simple matter to specify what records must be kept, for how long.
• Content rules relate to the information actually contained in your business records. Once content is indexed in your records management system, it can be easily retrieved and used – for a variety of compliance purposes.
• Technology rules outline certain expected technology capabilities and processes. Helpful functions are built right into your system. You’ll benefit from versioning of ‘live’ documents, security capabilities, audit trails, automatic storage routing, and more.

Full life-cycle support
With Pyramid you’ll have a solution that covers the entire life of your records and documents, from inception through indefinite safekeeping.

• Record creation / conversion – Records can be created in a variety of formats, from physical documents to emails, spreadsheets, and more. With all these documents in an electronic format, you can raise efficiency and lower costs of managing and accessing paper documents.
• Storage and maintenance – The system tracks all documents, providing secure access. Depending on your business policies, changes to the document and/or indexes may be allowed.
• Retention –Records are stored in a non-proprietary format – viewable many years, and many software releases, into the future.

When businesses make the changes required for compliance, there’s often a positive side effect. The methods used to streamline and organize their processes make them more knowledgeable and efficient. They become smarter at running their businesses. These are the companies that excel in competitive markets.

Pyramid can help you excel with a record management system that is:

• Flexible easy to configure and implement
• Capable of being maintained for indefinite periods of time
• Robust and consistent with state-of-the-art technology standards
• Compatible with any hardware vendor
• Capable of handling all physical types of business data
• Built on an open architecture for easy integration with existing systems and future systems